The Accounting Coordinator will assist the Director of Finance and Accounting Manager with Accounting and HR procedures relative to the operation of the facility. This consists of providing support in maintaining formal accounting systems, organization of accounting records and files and preparation of monthly financial statements. Assist as human resources coordinator for hiring, payroll, and benefits administration as well as maintaining human resources records and files.

This role pays a hourly wage of $19 to $22.00

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Sept 30, 2024

• Processing and preparing accounts payable invoices and weekly check run as well as administering the Purchase Order process on a daily basis.
• Detail processing for accounts receivable (review event settlements/invoice processing), and collection calls for outstanding payments.
• Verify and post original entries to subsidiary and general ledger accounts, run trial balances, and prepare account statements.
• Assist with the duties in the Box Office as needed – i.e. Ticket Selling & Daily Report Preparation. Audit daily Box Office report packets.
• Processing all cash receipts – Finance, F&B, Box Office, Parking and Miscellaneous.
• Assist with on-site human resource paperwork, including but not limited to all new hires and personnel changes.  Administer all personnel file – active and termed.
• Coordinate PCI paperwork between departments and client
• Assist with the annual budget and audit, as needed.

• Bachelor’s degree from accredited college or university with major coursework in accounting or finance preferred, but not necessary.
• Solid understanding of and ability to apply generally accepted accounting principles and procedures.
• Strong interpersonal skills necessary, including excellent verbal and written communication skills.
• Excellent organization skills.
• Ability to work independently and as part of a team.
• Sage 100 and ADP Payroll Software experience preferred but not necessary; will train.
• Proficient in Microsoft Office, including Word & Excel.

INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

• While performing duties of this job, the employee is continuously asked to multi-task under time constraints. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including: ability to motivate and inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with employees and other staff. Employee must be able to recognize and resolve conflicts, and be able to openly communicate in writing and verbally with employees and collaborate with Director of Finance to determine an optimal solution to their concern.  Employee will frequently communicate via telephone, email and in-person with others and exchange accurate information.

Physical demands:

• While performing duties of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers. Employee will sometimes move about inside and outside various areas of the facility to interact with employees and other staff.  Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information.  Employee may occasionally be required, due to business demands and event operations, to lift and/or move up to 25 pounds.

Work environment:

• The duties of this position are performed primarily in doors in an office environment. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during event days.